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Audit vs Review vs Compilation: What Nonprofits Need

Episode of The Nonprofit Compliance Brief — practical guidance on charitable solicitation compliance.

Episode Summary:

Financial statement requirements often become more complex as nonprofits grow, yet many organizations are unclear about the differences between an audit, review, and compilation. This episode explains what each level of financial reporting involves, when states require them for charitable solicitation registration, and how nonprofits can anticipate changing requirements as fundraising expands. Listeners will gain practical insight into how financial reporting thresholds affect compliance planning and organizational readiness.

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Educational podcast for nonprofit leadership and compliance teams covering charitable solicitation registration and multi-state fundraising requirements.

Episode Length: 23 minutes
Release Date: March 31, 2026
Series: The Nonprofit Compliance Brief

New episodes released weekly covering nonprofit compliance and multi-state fundraising.

Key Topics Covered

  • The differences between audits, reviews, and compilations
  • Why states impose financial reporting requirements on fundraising nonprofits
  • How contribution thresholds affect reporting obligations
  • When nonprofits typically transition from compilation to review or audit
  • Common misunderstandings about audit requirements
  • How financial statement preparation impacts registration renewals
  • Planning ahead to avoid compliance delays during growth

Episode Overview

As nonprofit revenue increases, financial reporting expectations evolve alongside fundraising activity. Many states require audited or reviewed financial statements once contribution thresholds are reached, particularly for organizations registered to solicit donations across multiple jurisdictions. However, nonprofits frequently misunderstand the distinctions between audits, reviews, and compilations — leading either to unnecessary expense or unexpected compliance challenges.

This episode explains how each level of financial statement preparation differs in scope, assurance, and regulatory purpose. It also explores how state charitable solicitation laws use financial thresholds to determine reporting requirements and why organizations often encounter these obligations during periods of rapid growth.

Listeners will learn how financial reporting requirements connect to fundraising compliance, how early planning can prevent delays during renewal season, and how nonprofits can work with accountants to prepare for higher levels of scrutiny as operations expand.

Many nonprofits first encounter audit requirements not because of internal governance needs, but because expanding fundraising activity triggers state registration thresholds.

Audit vs Review vs Compilation Comparison Table

Financial statement requirements vary significantly depending on organizational size and fundraising activity. Understanding the differences helps nonprofits plan ahead and avoid last-minute compliance challenges.

TopicAuditReviewCompilation
Level of AssuranceHighest assurance provided by independent auditorLimited assurance based on analytical proceduresNo assurance; information presented as provided
Work PerformedDetailed testing, verification, and internal control evaluationInquiry and analytical review proceduresFinancial statements prepared without verification
Prepared ByIndependent CPA firmIndependent CPACPA or accountant
Regulatory PurposeDemonstrates financial reliability for regulators and donorsModerate oversight for mid-sized organizationsBasic financial presentation
Typical TriggerHigher contribution or revenue thresholdsMid-level contribution thresholdsSmaller organizations below review/audit levels
Use in Charitable RegistrationOften required in multiple states at higher fundraising levelsRequired in some states once growth occursAccepted for smaller nonprofits
Cost & TimeHighest cost and preparation timeModerateLowest cost and fastest preparation

Unsure whether your organization needs to register before fundraising? We help nonprofits evaluate requirements across all states.
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Who Should Listen

  • Executive directors planning fundraising expansion
  • Development and fundraising teams
  • Finance and compliance staff
  • Board members overseeing risk management
  • Organizations launching online donation programs

Related Compliance Resources

Episode Transcript

Below is a full transcript of this episode for accessibility and reference.

SPEAKER_00: 0:00

Welcome to the Nonprofit Compliance Brief, where we explain charitable solicitation and multi-state fundraising requirements in clear, practical terms for nonprofit leaders and finance teams. This podcast is produced by Ironwood Registrations.

SPEAKER_01: 0:13

It is uh it’s really great to be here today.

SPEAKER_00: 0:16

Yeah. I want to start off with a scenario that I think well, no, it keeps a lot of um executive directors and board treasurers awake at night.

SPEAKER_01: 0:24

Oh, yeah, there’s plenty of those.

SPEAKER_00: 0:25

Right. It’s this gap between uh feeling financially secure and actually having to prove it to the rest of the world because you know the feeling, you’ve got your QuickBooks totally reconciled, every single receipt is in its correct folder, and you know for an absolute fact that you haven’t stolen a dime.

SPEAKER_01: 0:42

You know you’re honest.

SPEAKER_00: 0:43

Exactly. You are an honest person. But then you realize that the state government, they don’t know you at all. To them, you aren’t this um this passionate, mission-driven leader. You’re literally just a tax ID number that’s asking their residents for money.

SPEAKER_01: 0:56

Aaron Powell That is the perfect setup for this because there is just this massive disconnect between your internal confidence and external validation.

SPEAKER_00: 1:06

Yeah.

SPEAKER_01: 1:06

Internally, you know the money is safe. But externally, that honesty has to be translated into a very specific format that a stranger, uh specifically a regulator or maybe a major donor, can actually trust without ever having to meet you face to face.

SPEAKER_00: 1:22

And that translation process is expensive, which is the tension we’re unpacking today. We’re doing a deep dive into the three tiers of financial reporting. So that’s the compilation, the review, and the audit.

SPEAKER_01: 1:33

Right. And our goal here isn’t just to spit out textbook definitions. I mean, anyone can just go Google what an audit is.

SPEAKER_00: 1:39

Exactly. We want to identify the actual triggers. When do you, as a growing nonprofit, actually need to spend the hard-earned money to move up that ladder? Because getting this wrong usually ends in one of two pretty bad ways.

SPEAKER_01: 1:52

Yeah, you either waste thousands of dollars on an audit you didn’t actually need, which hurts. That hurts a lot, or you get slapped with hefty fines for failing to file one that you did need.

SPEAKER_00: 2:01

And I think there’s a third risk there too, which is just missed opportunity. If you treat financial reporting as just, you know, homework that the state gives you, you’re missing the strategic piece. It’s really about permission, it’s about unlocking that next level of fundraising.

SPEAKER_01: 2:17

Precisely. So let’s get right into the mechanics of this hierarchy. Because it is a ladder, and you generally start right at the bottom with a compilation.

SPEAKER_00: 2:25

Okay, so looking at the technical definitions for a compilation, it’s described as having no assurance. Which, I gotta be honest, that sounds completely useless. If I’m paying a CPA good money, why am I getting absolutely no assurance?

SPEAKER_01: 2:39

It does sound like a terrible deal when you phrase it exactly like that. Yeah. But you have to think of a compilation as essentially professional formatting.

SPEAKER_00: 2:46

Professional formatting.

SPEAKER_01: 2:47

Right. When you’re a really small organization, maybe you’re entirely volunteer run, or you just have one or two part-time staff members, your internal records might be well, they might be a bit messy.

SPEAKER_00: 2:58

Like a shoebox of receipts.

SPEAKER_01: 3:00

Exactly the shoebox. You’ve got bank statements over here, donor logs in a spreadsheet over there. A combination is simply where you hand all that raw data to an accountant and they organize it into generally accepted accounting principles or gap.

SPEAKER_00: 3:14

So they’re basically just translating your shoebox into a language that a bank or a board member can actually read and understand.

SPEAKER_01: 3:23

Right. But, and this is the critical part to remember, they are not fact-checking you.

SPEAKER_00: 3:28

Oh, okay.

SPEAKER_01: 3:29

If you tell the accountant, hey, we have$50,000 in specialized equipment, they just write down$50,000 in equipment. They do not drive out to your office to see if the equipment is actually sitting in the room.

SPEAKER_00: 3:39

They just take your word for it.

SPEAKER_01: 3:40

Totally. They don’t call the bank to see if the cash is actually in the account.

SPEAKER_00: 3:44

So it’s essentially a selfie. You’re holding the camera, you’re taking the picture, and the CPA is really just putting a nice little frame around it.

SPEAKER_01: 3:51

That is a phenomenal way to put it. Yes, it’s a selfie. It relies completely on management’s integrity. And for a startup nonprofit, that is usually enough for this state.

SPEAKER_00: 4:01

But obviously, as you get bigger, a selfie stops being acceptable proof of your financial health. A stranger is gonna want more than that.

SPEAKER_01: 4:09

Exactly. Which brings us to the next step.

SPEAKER_00: 4:12

Right. So let’s say we grow. We aren’t just doing local bake sales anymore, we’re landing grants, we’re crossing state lines with our campaigns, we hit that mid-size tier. This is where the financial review comes in. How is a review actually different from just a slightly better formatted compilation?

SPEAKER_01: 4:30

So this is the first significant jump in compliance. A review offers what the industry calls limited assurance. The accountant isn’t just typing in your numbers blindly anymore, they’re now performing what we call analytical procedures.

SPEAKER_00: 4:44

And see, analytical procedures is one of those classic accounting terms that just immediately glazes people’s eyes over. What does that actually look like in practice for the listener?

SPEAKER_01: 4:52

Fair enough. Think of it as a sanity check on the relationships between your numbers. Let’s say your donor revenue doubled from last year, but your fundraising expenses stayed exactly the same.

SPEAKER_00: 5:02

Which would be amazing.

SPEAKER_01: 5:03

It would be a miracle. But to an accountant, that looks weird. It’s an anomaly. So in a review, the CPA is required to sit down and ask you, hey, how did you manage to raise twice as much money without spending a single extra dollar on ads or events?

SPEAKER_00: 5:20

So they are actively looking for things that just don’t smell right.

SPEAKER_01: 5:23

Exactly. They’re looking at trends, they’re looking at ratios year over year. They still aren’t verifying every single tiny transaction, but they are looking at the whole forest to make sure the trees are planted in logical places.

SPEAKER_00: 5:34

Like if you say you have massive cash reserves sitting there, but you’re reporting zero interest income.

SPEAKER_01: 5:40

Right. They are absolutely going to ask you why that is.

SPEAKER_00: 5:42

But they still aren’t calling the bank directly to check the balance.

SPEAKER_01: 5:45

Generally, no. In a review, they are mostly querying management. They’re asking you to explain the anomalies. They aren’t going behind your back to verify your answers with third parties just yet.

SPEAKER_00: 5:56

Which naturally brings us to the big one: the A-word, the audit. This is the thing everyone tries to avoid because of the sheer cost and the disruption to the team. If the review is a sanity check, what is the audit?

SPEAKER_01: 6:08

The audit is the gold standard. Because it moves entirely away from just questioning management to actually testing management. The auditor’s explicit job is to verify that the financial statements are free from material misstatement. And to do that properly, they have to be skeptical.

SPEAKER_00: 6:27

Skeptical meaning they don’t believe a word I say.

SPEAKER_01: 6:29

Skeptical meaning they require independent proof for what you say. In an audit, they perform something called positive confirmation.

SPEAKER_00: 6:36

What’s that?

SPEAKER_01: 6:36

They will literally send a physical letter or an email to your major donors saying, Did you really give$50,000 to this specific charity on this date?

SPEAKER_00: 6:44

Oh wow.

SPEAKER_01: 6:45

Yeah. And they will contact your bank directly to get the exact cash balance. They are entirely bypassing you to get the absolute truth.

SPEAKER_00: 6:53

I can see why that makes finance directors sweat. That’s highly intrusive. And it isn’t just about catching math errors, is it? It’s about control.

SPEAKER_01: 7:00

It’s heavily about control. They actively test your internal controls. They want to know is it physically possible for the CEO to write a check to himself without anyone else on the board knowing?

SPEAKER_00: 7:10

And if it is.

SPEAKER_01: 7:11

If your systems are weak like that, even if you haven’t actually committed any fraud, the auditor will flag in their report that you are at a high risk for fraud.

SPEAKER_00: 7:21

So to recap the three tiers, compilation is basically formatting. Review is analyzing trends and asking questions. Audit is independent, third-party verification. You got it. Now the million-dollar question, and I mean literally for some of these organizations, is why? Why can’t I just stay at the review level forever? If I’m fundamentally honest, why do I need to pay$15 or$20,000 for an audit just to prove it to strangers?

SPEAKER_01: 7:46

It always comes down to who is actually reading the report. You basically have four main audiences as a nonprofit.

SPEAKER_00: 7:52

Okay.

SPEAKER_01: 7:53

You have the regulators, which are the state officials overseeing charities. Yeah. You have grant makers like big foundations, you have your own board of directors, and you have the general public.

SPEAKER_00: 8:02

Right.

SPEAKER_01: 8:02

As your organization grows, the inherent risk to the public grows with it. If a tiny local charity mismanages$5,000, it’s really sad, but it isn’t a systemic economy-wide issue.

SPEAKER_00: 8:15

But if a huge charity mismanages five million dollars, that is a front page headline.

SPEAKER_01: 8:20

That destroys trust in the entire nonprofit sector.

SPEAKER_00: 8:23

So the state requires the audit essentially as an insurance policy to protect public trust.

SPEAKER_01: 8:28

Correct. And grant makers require it for strict risk management. A major foundation is not going to hand you a six-figure check if they can’t be 100% certain that you have the internal controls to manage that money properly. They need that independent verification before they wire the funds.

SPEAKER_00: 8:45

This leads us directly to the trickiest part of the data we’ve been looking at. We call it the state factor. Because I think a lot of leaders naturally assume this is an IRS rule, like, oh, once I hit a million dollars in revenue, the IRS says I legally need an audit.

SPEAKER_01: 8:59

And that is easily the most common myth we have to bust. The IRS actually does not require an audit for you to file your Form 990 generally.

SPEAKER_00: 9:06

Yeah.

SPEAKER_01: 9:07

You can totally file a 990 with just a compilation.

SPEAKER_00: 9:10

Really? So who is forcing the issue?

SPEAKER_01: 9:13

The audit requirements are almost entirely triggered by state charitable solicitation laws.

SPEAKER_00: 9:18

And since we have 50 states, I’m going to assume we have 50 completely different sets of rules.

SPEAKER_01: 9:22

You guessed it. It is an absolute patchwork. And this is exactly where the multi-state trap just snaps shut on well-meaning organizations.

SPEAKER_00: 9:31

Walk us through that trap. How does an organization actually fall into it? Because no one tries to mess this up on purpose.

SPEAKER_01: 9:36

No, they don’t. So imagine you are based in a state with a very high threshold for an audit, or maybe your home state has no audit requirement at all for your specific size.

SPEAKER_00: 9:48

Okay, let’s say I’m raising$600,000 a year local.

SPEAKER_01: 9:51

Perfect. You feel great, you’re compliant, you’re just paying for a review every year. But then your team decides to run a big digital fundraising campaign for year end. You send out thousands of emails, you run targeted Facebook ads, and you end up legally registering to solicit in a state like Mississippi or Pennsylvania.

SPEAKER_00: 10:09

And those specific states have different rules than my home state.

SPEAKER_01: 10:12

Much stricter rules. Suddenly, just because you are actively soliciting donors in their state, you are subject to their specific audit threshold.

SPEAKER_00: 10:20

Wait, explain that nuance. Because if I only raise a tiny bit of money, let’s say 5,000 bucks, in a really strict state, do I still have to pay to audit my entire organization?

SPEAKER_01: 10:31

Yes. And this is exactly the part that feels so unfair to people when they first hear it.

SPEAKER_00: 10:36

It does sound unfair.

SPEAKER_01: 10:38

The state basically says if you want the privilege of asking our residents for money, and your total overall organization is of a certain size, say you’re over$500,000 or$750,000 in total revenue, we demand to see a full audit of your whole organization.

SPEAKER_00: 10:55

So you could technically be forced to spend$20,000 on a full audit simply because you registered in a state where you only raise$3,000. Yes.

SPEAKER_01: 11:03

We see it happen all the time is the accidental audit. You upgraded your fundraising strategy to go national because the internet makes it easy, but you completely forgot to upgrade your compliance budget to match that ambition.

SPEAKER_00: 11:15

That is a massive gotcha. It implies that before you launch that shiny end of your email blast or push that Venmo link on social media, you really need to sit down and look at the map.

SPEAKER_01: 11:25

You have to. You need to forecast not just how much money you’re going to raise, but geographically where you are asking for it. And there’s another little detail here that catches people off guard: gross versus net.

SPEAKER_00: 11:36

Oh, right. The gross versus net distinction. Some states look at gross revenue, some look at just the contributions. What is the practical difference in this context?

SPEAKER_01: 11:45

Aaron Powell So total revenue includes everything. That’s your program service fees, ticket sales for your gala, investment income, government contracts. Contributions are just the straight donations from the public. Right. Some states only care about how much you actively fundraised from donors. Other states care about the size of your total pie. So if you have a massive government contract or tons of program revenue, you might look really big to one state and immediately trigger an audit, even if your actual public donations are tiny.

SPEAKER_00: 12:15

This just feels like an absolute minefield. If I’m a listener right now, I’m thinking, okay, I need to be incredibly proactive about this. What is the actual strategic move here? How do we stop treating this as a massive panic moment every December?

SPEAKER_01: 12:28

The winning strategy is to briefly decouple your fundraising brain from your compliance brain and then intentionally reintroduce them. You simply cannot plan a major fundraising drive without calculating the associated compliance cost.

SPEAKER_00: 12:41

It’s the step-up cost.

SPEAKER_01: 12:43

Exactly the step-up cost. If you are hovering right under a state’s audit threshold, let’s say the threshold is$500,000 and you are currently projecting$490,000.

SPEAKER_00: 12:53

Okay.

SPEAKER_01: 12:54

Pushing hard to raise that extra$15,000 is actually going to cost you money if it triggers a mandatory$20,000 audit fee that you weren’t planning for, you end up financially in the red on that specific growth.

SPEAKER_00: 13:07

That is a wild thought. Growth can temporarily make your organization poorer if you don’t plan for the back-end infrastructure cost.

SPEAKER_01: 13:14

In the short term, yes, it absolutely can. But, and this is the major pivot we need to make in how we think about this long term, intentionally staying small just to avoid paying for an audit is a terrible strategy.

SPEAKER_00: 13:26

Because you are artificially capping your own potential.

SPEAKER_01: 13:29

Right. We really need to reframe the audit. Throughout this whole conversation, we’ve kind of been talking about it as a burden, a cost, this annoying compliance hoop you have to jump through.

SPEAKER_00: 13:40

Which is how most people see it.

SPEAKER_01: 13:41

True. But in the modern marketplace of philanthropy, an audit is a credential.

SPEAKER_00: 13:46

Explain that. How does an expensive audit actually help me raise more money?

SPEAKER_01: 13:51

Major donors, large family foundations, and big corporate sponsors are all actively looking for stability. When they see audited financial statements attached to your grant proposal, it instantly signals maturity.

SPEAKER_00: 14:04

It sets you apart from mom and pop shops.

SPEAKER_01: 14:06

It tells them we are a professional outfit, we have strict internal controls, we are a safe bet. It effectively de-risks their major donation.

SPEAKER_00: 14:14

It’s almost like the old blue check mark on social media back when that actually meant something. It verifies that you are legit.

SPEAKER_01: 14:20

Exactly. And it helps your board of directors sleep at night too. Board members have a strict fiduciary duty. If embezzlement happens on their watch, they are legally liable. An audit is their absolute best tool for ensuring management is doing things right.

SPEAKER_00: 14:34

So you shouldn’t fight it.

SPEAKER_01: 14:36

No. Instead of fighting it, use it. Market it to your donors. Say we are an audited, fully transparent organization.

SPEAKER_00: 14:43

I think we need to dive a little deeper into the actual timing of this whole process. Yeah. Because I feel like that is where the practical application falls apart for most teams. You mentioned positive confirmation earlier, the auditor literally waiting for your donors to write them back. That sounds incredibly slow.

SPEAKER_01: 15:00

That is incredibly slow. Yeah. This is not something you can just rush through at the last minute. I’ve seen organizations land a massive grant in late December, but the grant agreement strictly requires audited financials by January 31st.

SPEAKER_00: 15:14

Oh no.

SPEAKER_01: 15:14

Right? If they haven’t already started the audit process months ago, they are in serious trouble.

SPEAKER_00: 15:19

Because the auditors are just too busy to take them on.

SPEAKER_01: 15:21

Well, yes, auditors are completely swamped during tax season. But even beyond their schedule, the actual physical process of testing your internal controls, verifying your physical assets, and sending out those confirmations and waiting for replies, that takes weeks, sometimes several months. If you are moving from a review to an audit for the very first time, you need to be actively talking to your CPA in June or July for a fiscal year that ends in December.

SPEAKER_00: 15:48

So you’re talking six months out.

SPEAKER_01: 15:49

At least six months.

SPEAKER_00: 15:50

Yeah.

SPEAKER_01: 15:51

You need to budget for the actual fee, obviously, but you also desperately need to prepare your own staff.

SPEAKER_00: 15:57

Right, because they have to do all the legwork.

SPEAKER_01: 15:59

An audit takes a huge amount of time away from your finance team’s daily work. They have to pull random document samples, answer endless auditor questions, and dig up invoices from nine months ago. It is a massive resource drain.

SPEAKER_00: 16:13

That naturally brings me back to the shoebox analogy we use at the start. If an audit is basically a forensic investigation of your books, the state of your daily records must directly impact the final cost of the audit.

SPEAKER_01: 16:24

Drastically. It is a one-to-one correlation. If your records are clean, if everything is filed correctly, reconciled monthly, and well documented, the auditor can move incredibly fast. The billable hours stay low.

SPEAKER_00: 16:36

And if it’s a mess.

SPEAKER_01: 16:37

If you hand them a messy shoebox, they have to spend hours and hours untangling it before they can even audit it. And they might even have to issue what’s called a qualified opinion.

SPEAKER_00: 16:47

A qualified opinion. What does that mean in plain English?

SPEAKER_01: 16:50

It basically means the auditor puts a note on your report saying, we audited them, but we couldn’t actually verify everything because their internal records were too bad.

SPEAKER_00: 16:58

And I imagine a qualified opinion is the exact opposite of what you want to show that major donor we were talking about.

SPEAKER_01: 17:05

Definitely not what you want. You are aiming for an unqualified opinion. That is the clean bill of health you want to market.

SPEAKER_00: 17:11

I want to quickly circle back to the multi-state trap for a second because I feel like this is the specific area where the landscape is shifting the most rapidly for our listeners. With everyone moving to online fundraising, Venmo, PayPal, GoFundMe, it feels like physical borders matter less and less for asking for money, but they matter more than ever for compliance.

SPEAKER_01: 17:33

That is the ultimate paradox of modern fundraising. The internet has completely erased borders for asking, but the law has aggressively reinforced borders for reporting. There is a legal concept called nexus. Nexus. Right. If you have a nexus in a state, which can sometimes be established just by repeatedly emailing people in that state to ask for money, you are now fully under their jurisdiction.

SPEAKER_00: 17:59

And some states are notoriously strict about this. We mentioned Mississippi and Pennsylvania earlier. Are there other big ones that typically trip people up?

SPEAKER_01: 18:08

New York is a huge one.

SPEAKER_00: 18:09

Yeah.

SPEAKER_01: 18:09

Florida, California. These are very populous, wealthy states, so naturally nonprofits want to fundraise there.

SPEAKER_00: 18:16

Makes sense.

SPEAKER_01: 18:17

But they also have incredibly robust consumer protection divisions. They’re aggressively looking out for their residents. If you were a Texas nonprofit raising money in New York, New York wants to make absolutely sure you aren’t scamming New Yorkers.

SPEAKER_00: 18:29

They don’t care that you are perfectly compliant back home in Texas.

SPEAKER_01: 18:32

They don’t care at all. You play by the rules if you ask their people for money.

SPEAKER_00: 18:36

So if I am a listener right now and I am sitting there with my spreadsheet looking at next year’s budget, and I see we are getting really close to hitting$500,000 in total revenue, what is the immediate checklist?

SPEAKER_01: 18:50

First thing, look closely at your revenue sources. Is it government grants? Is it private donations? Is it just program fees? Break that down clearly. Second, look at your donor geography.

SPEAKER_00: 19:01

Where the checks are actually mailed from.

SPEAKER_01: 19:03

Exactly. If 80% of your money is coming from a state with a very low audit threshold, you are going to need an audit much sooner than you think. And third, just call your accountant. Ask them specifically. If we hit this exact revenue target next year, does it trigger a new state requirement for us?

SPEAKER_00: 19:20

And do that long before the year ends.

SPEAKER_01: 19:22

Please, yes. Before the year ends. Because once that fiscal year closes, the numbers are completely locked in stone. You can’t unraise money.

SPEAKER_00: 19:29

You can’t unraise money. That is a fantastic bumper sticker for a CPA. But it actually brings up a really interesting strategic point. Sometimes organizations actually try to manage their revenue down intentionally to avoid triggering the audit, right?

SPEAKER_01: 19:45

I absolutely see that happen. An organization suddenly realizes in November that they are at$490,000 and the scary audit requirement kicks in at exactly$500,000.

SPEAKER_00: 19:55

So what do they do?

SPEAKER_01: 19:56

They might actually delay depositing a big check until January 1st just to artificially push it into the next fiscal year.

SPEAKER_00: 20:04

Wait, is that even allowed?

SPEAKER_01: 20:05

Well, it depends heavily on your accounting method, whether you use cash versus accrual accounting. But generally speaking, manipulating your revenue recognition strictly to dodge state compliance is a very dangerous game to play.

SPEAKER_00: 20:18

It sounds risky.

SPEAKER_01: 20:19

It distorts your financial reality. And honestly, it is a poverty mindset. You are actively managing your organization for smallness rather than preparing the infrastructure for growth.

SPEAKER_00: 20:29

And that goes right back to the audit as a credential idea. If you are actively trying to stay small just to avoid transparency, you are probably signaling to those big donors that you aren’t actually ready for the big leagues.

SPEAKER_01: 20:41

Exactly. Transparency is the literal currency of the nonprofit sector. We don’t sell physical products, we sell trust.

SPEAKER_00: 20:49

That’s a great point.

SPEAKER_01: 20:50

The audit is the ultimate verification of that trust. If you start viewing it that way, the fee isn’t a fine for doing well. It is a direct investment in your brand equity.

SPEAKER_00: 21:01

I really like that framing. It completely changes the conversation from how do I get out of doing this to how do I leverage this to grow my mission.

SPEAKER_01: 21:09

And remember, compliance tends to expand alongside fundraising growth. It is a natural law of the sector. Organizations that review these requirements periodically, say once a year during their standard budget season, they avoid almost all of the horror story.

SPEAKER_00: 21:24

They don’t get blindsided.

SPEAKER_01: 21:25

Right. They don’t get those terrifying surprise letters from the Attorney General. They don’t get the surprise$20,000 bills. They just grow predictably, step by step.

SPEAKER_00: 21:34

So the ultimate takeaway here is don’t just stumble blindly into an audit because you accidentally triggered a strict state law with a Facebook ad. Plan for it. View it as a graduation ceremony for your nonprofit.

SPEAKER_01: 21:46

Ideally, yes. Have that conversation with your CPA in June, not December. Say, here’s our projection. Are we crossing any new regulatory lines?

SPEAKER_00: 21:55

And if the answer is yes.

SPEAKER_01: 21:56

If it’s yes, you now have six full months to To interview and find a good auditor, get your files completely ready, and properly budget for the fee.

SPEAKER_00: 22:05

And get your shoebox in order so the auditor doesn’t charge you extra billable hours just for cleaning up your mess.

SPEAKER_01: 22:11

Please. For the sake of every tired accountant out there, yes. Yeah. The cleaner your records are, the cheaper the final audit will be.

SPEAKER_00: 22:17

I really want to leave the listeners with a final provocative thought on that whole investment angle. We so often look at compliance fees as just overhead and specifically the bad kind of overhead that donors hate. Right. But if an audit is the literal key that unlocks a$100,000 foundation grant that you simply wouldn’t have qualified for otherwise, that isn’t overhead at all.

SPEAKER_01: 22:38

None at all.

SPEAKER_00: 22:39

That is a 500% return on your investment. If you view an audit not as a test you might fail, but as a credential that unlocks bigger donors, how does that completely change your fundraising strategy for next year?

SPEAKER_01: 22:52

That is the vital mindset shift. Compliance isn’t a barrier to your fundraising. It is the literal foundation of sustainable fundraising. You simply can’t build a skyscraper on a foundation that was meant for a garden shed.

SPEAKER_00: 23:06

That is a perfect place to wrap it up today. Build the right foundation, know your specific state thresholds, and definitely watch out for that multi state trap when you’re running those online campaigns.

SPEAKER_01: 23:16

And always read the specific rules for the states you are actually targeting. Don’t just guess.

SPEAKER_00: 23:20

If you found this discussion helpful, you can find additional compliance guides and visual resources at ironwoodregistrations.com. Thanks for listening.

About The Nonprofit Compliance Brief

The Nonprofit Compliance Brief explores the regulatory and operational realities nonprofits face as fundraising expands across multiple jurisdictions. Each episode explains complex compliance topics in clear, practical terms to help organizations understand requirements before they become problems.

Learn more and browse all episodes on The Nonprofit Compliance Brief Podcast.

About the Host

The podcast is produced by Ironwood Registrations. The firm focuses exclusively on charitable solicitation registration and multi-state compliance management for nonprofit organizations.

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